Job Title:                     FTC: Chief of Staff / Executive Assistant to CEO

Industry:                      Financial Services

Location:                    United Kingdom

Compensation:            Daily Rate

Role Purpose:

This short-term role supports the Chief Executive Officer (CEO) by providing high-level administrative assistance and managing internal office operations. The position is critical for streamlining communication, managing executive schedules, and ensuring the successful execution of time-sensitive strategic initiatives.

Responsibilities:

Calendar Management:

• Maintain and manage the CEO's schedule, including organizing meetings, appointments, and events. 
• Coordinate both internal and external meetings, ensuring all required materials are prepared in advance. 

Communication Management:

• Serve as the primary point of contact between the CEO and internal/external stakeholders. 
• Draft, proofread, and finalize correspondence, reports, and presentations. 
• Prioritize and respond to incoming calls and emails on behalf of the CEO. 

Travel Arrangements:

• Plan and manage travel itineraries, accommodations, and logistics for domestic and international trips. 

Meeting Support:

• Prepare agendas, presentations, and briefing materials for executive and stakeholder meetings. 

Document Management:

• Organize and maintain digital and physical records, ensuring confidentiality and security of sensitive information. 

Project Assistance:

• Assist the CEO in tracking and managing critical projects, including conducting research and providing data analysis. 
• Collaborate with relevant departments to facilitate cross-functional projects. 

Expense Management:

• Reconcile and manage expense reports, ensuring compliance with company policies. 

Qualifications:

• Bachelor’s degree in business administration, Communications, or a related field (or equivalent professional experience). 
• A minimum of 5 years’ experience as an Executive Assistant, Chief of Staff, or in a similar role supporting C-suite executives. 
• Strong organizational and multitasking skills with the ability to work effectively under tight deadlines. 
• Exceptional written and verbal communication skills. 
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom). 
• Proven ability to handle confidential and sensitive information with discretion. 
• Experience managing travel arrangements and complex schedules. 
• Analytical mindset with attention to detail and problem-solving abilities.