Back to Jobs
Office Manager
-
SalaryJob DescriptionOffice Manager – Central LondonAre you an experienced Office Manager ready to take the reins in a fast-paced, luxury environment? My client, a leader in luxury asset ownership, retail, and e-commerce, is looking for a dynamic, detail-oriented professional to manage office operations and multiple sites. You’ll play a pivotal role in ensuring the smooth running of their Whisky Ownership, Retail, and E-commerce verticals.
If you excel in operational management, team leadership, and have CRM expertise (preferably HubSpot), this opportunity could be the perfect fit!
Location:- Office-based in Central London (The Gherkin)
- Develop and implement policies and procedures that align with business goals.
- Lead continuous improvement initiatives to optimize workflows.
- Oversee operations across Whisky Ownership, Retail, and E-commerce.
- Ensure office and retail sites are safe, compliant, and well-maintained.
- Manage vendor relationships and coordinate maintenance services.
- Safeguard the security of physical and digital assets.
- Supervise daily operations, including office supplies, workspace, and contracts management.
- Maintain the HubSpot CRM, ensuring records and workflows are accurate and up-to-date.
- Mentor and manage a team of three Admin Assistants, fostering high performance.
- Monitor and control operational budgets and expenses with the finance team.
- Oversee invoicing, VAT returns, and financial reporting.
- Coordinate logistics and stock management with suppliers and warehouses.
- Conduct regular stock audits to maintain accurate inventory levels.
- Lead, engage, and develop the team to maintain a collaborative and productive environment.
- Work closely with department heads to address operational needs.
- Act as the primary point of contact for operational procedures.
- Communicate clearly with internal teams and external stakeholders.
- Identify challenges and implement sustainable solutions promptly.
- 8+ years of office management experience within fast-paced environments.
- Proven ability to manage multiple sites and mentor teams.
- Extensive CRM experience, ideally with HubSpot.
- Strong financial management skills (budgets, VAT, and reporting).
- Excellent communication, multitasking, and organizational skills.
- Proficiency with Microsoft Office Suite, Excel, and financial software (Xero, QuickBooks).
- A proactive, adaptable, and collaborative leader who thrives under pressure.
- Salary: £55,000 - £65,000 (DOE)
- Hours: 10:00-6:00 Monday to Thursday, 10:00-4:00 on Friday (early finish!)
- Annual Leave: 21 days + bank holidays
- Hybrid: Office-based role
- Equipment: Company laptop provided
- Team: Lead a team of 4 (yourself and 3 Admin Assistants)
- Start Date: ASAP (hiring within the next few weeks)
- Interviews:
- Zoom interview with the current Office Manager
- In-person interviews with the co-founders at their Central London office
If you have 8-10 years of experience managing operations, teams, and CRM platforms, we’d love to hear from you!
Check Your Resume for Match
Upload your resume and our tool will compare it to the requirements for this job like recruiters do.
Check for Match
It has come to our attention that clients and candidates are being contacted by individuals fraudulently posing as Antal representatives. If you receive a suspicious message (by email or WhatsApp), please do not click on any links or attachments. We never ask for credit card or bank details to purchase materials, and we do not charge fees to jobseekers.